Find the perfect event venue & negotiate the best possible contract – without the stress
Choosing the right venue is one of the most critical decisions in the event planning process – and one of the easiest to get wrong without expert guidance. At Naif Productions, we specialize in venue selection and contract negotiation to ensure your event is not only memorable but also maximally cost-effective. Our proven strategies have saved clients on average $200K per event.
At Naif Productions we offer:
Venue Selection
Naif Productions’ experienced event planners will research, vet, and deliver a curated list of venue options tailored to your event style, size, and budget – leveraging our deep relationships with top hotel brands and venues worldwide.
With thousands of properties available to you, it can be extremely overwhelming, but with our knowledge and expertise, we’ll weed out the unsuitable options, so you have a shortlist of only the most suitable venues.
Once you have selected the best venue, you may choose to have a site inspection to get a first-hand look at the venue and its opportunities. Naif Productions’ professional event planners can provide assistance on-site to establish a level of comfort that you are making the right venue choice.
Our venue selection services include:
- A customized shortlist of venues that meet your criteria
- Direct outreach to venue sales teams and submission of RFPs
- Management of all venue communications and follow-ups
- Detailed side-by-side comparison spreadsheet of rates, amenities, dates, AV needs, and more
- Scheduling and attendance at site visits (if needed), so you feel confident in your choice
We simplify the venue sourcing process and give you the data you need to make the best decision – without the hassle.
Contract Negotiation
Unlock more value than you thought possible!
Once the venue is selected, we negotiate the food and beverage terms, contract terms, amenities, attrition, cancellation, and clauses that impact your bottom line. Venue contracts can be complicated, full of fine print, and unexpected fees that you may not be aware can be negotiated.
Here’s what sets us apart:
Expert Negotiation: We go beyond standard group rates to unlock added value – attrition protection, waived fees, rebates, upgrades, and so much more.
White-Glove Service: From sourcing to contract review, every detail is handled with precision, speed, and care.
Time-Saving Efficiency: You focus on your event – we handle the back-and-forth with venues and suppliers.
Risk Mitigation: We identify hidden risks and protect you with clauses that safeguard your budget and guest experience.
Dedicated Support: We offer personalized support throughout the process managing your sleeping room block leading up to the event.
Stop wasting time and money on sourcing the perfect venue for your event. We will streamline the entire process, and elevate your entire event experience. With decades of expertise in strategic negotiation and industry relationships, we secure the best possible rates, concessions, and contract terms that most planners don’t even know are negotiable.
Site Selection & Contract Negotiation
We can’t wait to hear about your event! If you would, please provide your contact information, the date of your event, and any other details you’d like to share with us. We’ll be in touch quickly. Thank you!
"*" indicates required fields
